Admission process

01.     Applications for admissions to Day Boarding are accepted from students of all faiths. However, Jains are given preference for Boarding.

02.     Parents/Guardians are asked to fill in the admission forms with the utmost accuracy. No subsequent changes will be permitted.

03.     A candidate who has attended a recognized school may be admitted only with a Transfer Certificate from the school he has last attended.

04.     New Candidates must be introduced personally to the Principal by the one who will be responsible for his conduct and fees. They will be examined on the syllabus of the class immediately below that to which they seek admission.

05.     The Rector is the final authority in granting admissions and his decision is final and binding on all.

II.       Process of leaving school

06.     The Transfer Certificate will be issued only on receipt of a written application signed by both the parents and personally handed over to the Principal by the parents of the student. Before withdrawing a student from the school a month’s notice is to be given or a month’s fee in lieu of notice. Those who take T.C. after the month of June are required to clear the whole year’s fees. No Certificate will be issued until all dues to the school have been paid in full.

07.     The Transfer Certificate will be given free of charge if taken within three days of the publication of the result; otherwise a search fee of Rs.50/- will be charged.  Any T.C. that goes out of the state /District/Block has to be countersigned by the DEO / BEO Office and a fee of Rs. 100 will be charged, for the extra expenses for this service.

08.     Any student with poor performance for two consecutive years will have his/her name struck off the rolls and a Transfer Certificate will be granted. A student who has been dismissed from the school is not readmitted. A student, who has taken TC, except in the case of transfer of residence, will not be readmitted to the school

09.     Students whose attendance is irregular, who do not pay their fees, who are habitually late or absent, lazy or disobedient, whose conduct is injurious to the moral tone of the school or incompatible with strict discipline may be dismissed.

10.     Any Certificate from the School will cost Rs.10/-.

11.     Notwithstanding anything in the Prospectus, the Principal may, at his absolute discretion, request any parent at any time to take his/her ward out of the school. As a rule, a student who is dismissed / taken Transfer Certificate is not re-admitted.

12.     The Rector’s / Principal’s decision is final in all cases of dismissal or withdrawal.

III.    School fees

13.     The School fees cover twelve calendar months and may be paid in triennial installments or in advance. No reduction is made for holidays or broken periods. Students are liable to be charged full fees as long as their names are officially on the rolls. Fees once paid will not be refunded.

14.     The fees, if paid triennial, must be paid on or before the due date, failing which a late fee of Rs.20/- will be levied up to the end of the month and thereafter Rs. 25/- per month cumulatively. Due dates are clearly indicated in the School diary. Fee defaulters may not be allowed to attend the class if fees are not cleared during the same month.

15.     Fees for the holiday months must be paid in advance before the school closes. All dues must be paid before the school year ends. Those who wish to pay by cheque / DD must pay their wards fee in A/c of SMILE World School, Sagar

16.     If any student damages the school’s property, then his/ her parents will be liable for that.

17.     The school reserves the right to increase the fees at any time of the year if an increment is considered necessary. Five Percent annual increase in the tuition fee or any other is normal.

IV.        Dress code

18.     Every student must wear a clean, complete and correct uniform daily. Parents must take special care to see that students leave home in full uniform. Uniform is compulsory for all school activities, both curricular and co-curricular, on instruction days as well as on non-instruction days. Defaulters may be fined or sent back home. Whenever the complete or correct uniform cannot be worn, permission to attend school must be obtained on the Regularity Record under “Uniform”.

19.     The specifications regarding uniform must be strictly adhered to by parents and students. No one is allowed any liberty in this regard. The uniform will be as follows:

a) For ordinary days.

- Dark sea green shirt with half sleeves.

- SMILE World monogram stitched on the left side of the shirt on the pocket.

- Dark green shorts (for classes Nursery to 3)

- Dark green long pants (for Classes 4 to 8)

- Dark Green with black check tunic (only for girls) 

- Dark green tie (For Classes 1 to 8)

- Plain black leather shoes and Dark green socks.

- White canvas shoes on PT days.

          -        For winter: Plain Dark green pullover / dark green Blazer (with school monogram)

- Belt with school monogram.

b) Sports Day

- Vest as per House grouping

- White trousers/ tunic for the March Past

- White canvas shoes and white socks

20.     To ensure uniformity the following items of the uniform must be obtained from the school: the green pant material, the SMILE World monogram, the green tie, and belt. NO OTHER SHADES OF MATERIAL WILL BE ALLOWED.

V.       Working hours

21.     Class hours are as follows:

          Pre-primary                    : 8.30 am to 2.00 pm  

          Classes I to VIII            : 8.30 am to 4.30 pm

22.     Office Hours: The Principal, Vice-Principal/Asst. Principal can be interviewed from 9.00 a.m. to 10:00 a.m. or any other time by prior appointment.

23.     No school business will be transacted on holidays or during vacations.       

VI.     Examinations

24.     Promotion at the end of the year will be based on attendance, continuous Assessment in every subject, work done during the year and the overall conduct record.

25.     The periodic assessments held during the year are notified in the school calendar.

(a)     Pre-primary and Primary Section: Students of Pre-primary, Classes I and II will be constantly evaluated by their teachers throughout the year. The reports of this evaluation will be given to the parents on a day notified in the calendar. Students of Classes III to V are evaluated through a combination of continuous assessments and two 40 mark tests in each term. They will be graded on the basis of these tests. Parents are requested not to send their sick wards to school only to do a test.

          (b) Middle Section  Classes. VI – VIII:   

                   1st Term                                 Cont. Assessment: Unit Test: 30 + 2 Class Tests: 2 x 10 = 20: Total:           50

                                                        1st Term Examination:                                                                             100

                   2nd Term                                Cont. Assessment: Unit Test: 30 + 2 Class Tests = 2 x 10 = 20: Total:        50

                                                        2nd Term Examination:                                                                            100

                                                                                                                                               -----------                                                                                                                                            300

26.    Continuous assessments are meant to ensure regularity on the part of the student. Unit Tests and class tests are important part of the continuous assessment for the progress of the student. The answer scripts of these tests, duly evaluated, are handed over to the student, to be taken home, signed by the parents and kept in a separate Test File at home. A student is expected to enter his marks in the relevant columns of Achievement Record in his/ her school calendar.

27.     For students who are absent for any Assessment / Unit Test / Class Test, no provision can be made for supplementary tests.

28.     Attendance for internal assessments, projects and other curricular activities for classes VI to VIII is compulsory on the days scheduled. No exceptions can be made in this regard. Defaulters may be awarded zero in that particular subject.

29.     Failure to appear at any assessment can seriously affect a student’s academic progress and promotion. However no student must come to school to do a test and go back home after the test. He must attend the full day class.

30.     Examinees are not expected to indulge in any of the following acts:

        (a) Breach of any of the regulations of conduct at examinations or indiscipline in or outside the hall. A student guilty of disorderly conduct or  responsible for causing any kind of disturbance in or near the examination room is liable to be refused admission to subsequent papers. The use of unfair means, even if discovered subsequently, will merit the cancellation of the particular paper and the student concerned will be awarded a zero.

           (b) A student who has made arrangements to obtain unfair help in connection with the question papers from any persons or any agency is liable to have his result in the examination cancelled as a whole. Candidates who are detected giving or obtaining, or attempting to give or obtain, unfair assistance, or who are otherwise detected in any dishonesty whatsoever, will be debarred from the examination.

   (c) A student is not expected to have in his possession any book, memorandum, or pocket book, notes, or papers whatsoever during the examination.

                 Incidents/possession of any of the above may result in suspension and in the event of a serious nature – to be judged by the Principal – may result in  dismissal from school. A student who has recourse to pre-meditated cheating will be given TC at the end of the school year. 

31.     There is no arrangement for “re-examination” or “promotion on trial”. No sick child must be sent to school.

32.     A student who fails to secure promotion may be asked to leave the school. A pupil failing in his class at the end of the year does not remain on the rolls unless the Parents/Guardians notify the Principal in advance that they wish their son/ward to continue his studies in the school.

 33.    The reports must be collected by the Parents on the stipulated day. A defaulter may be penalized through a fine/and may not be allowed to attend the school until his report is collected.

34.     In all questions of promotion or failure the Principal’s decision is final.

VII.    Promotion

35.     Promotion is based on the whole year’s performance.

36.    Normally a student should pass in all subjects. He may be considered for promotion even if he fails in one of the subjects other than Moral Science/Catechism, English, Second Language and SUPW.

37.     Students of PP and Primary sections will be promoted based on their performance in  the continuous evaluation. The reports of this evaluation will be given to the parents on a day notified in the calendar. Students of Classes III to V are evaluated through a combination of continuous assessments. They must obtain 40% marks or E grade in all subjects to be promoted

38.     Middle Section:

          a)       Classes VI to VIII: Promotion is based on the two Assessments and the continuous assessment. Internal Assessment for Moral Science will be based on “Conduct Record”. Class Tests are conducted by subject teachers periodically and the marks are added to the Assessments.

         b)       The final tabulation of 100 marks will comprise of 30% from the 1st Assessment, 30% from the Unit Tests and Internal Assessment combined and 40% will be from the Second Assessment. A student must obtain 40% in this tabulation.

39.     A student must score 60 % marks in Moral Science/Jainism, General Knowledge, Physical Education and SUPW. He must obtain 40% in all other subjects according to the final tabulation procedure.

40.     Grades:    A: Very Good (90+), B: Good (75+), C: Fair (60+) D: Satisfactory (40+), E: Not Satisfactory (39 and below)

VIII.       Private Tuition

41.     The school forbids all private tuitions. A pupil should be able to progress in his work as a result of good teaching in school.

42.     Teachers are not allowed to undertake private tuitions since they will interfere with the proper execution of their school duties, including the preparation of lessons at home and the correction of exercises. Private tuitions are not to be undertaken by the school teachers. A student who takes tuition from his own teacher may be dismissed from school.

IX.        Holidays

43.     Vacations are given in the school calendar. These holidays may not be extended or anticipated. Unauthorized absence on the last days before vacation and delays in returning to school will mean “re-admission” to the school, a fine of Rs. 500.

44.     In view of the required number of working days as prescribed by the council unscheduled holidays will be made up with classes on Saturdays as and when required.

X.    Regularity

45.     The purpose of regular attendance is to inculcate in the students traits of punctuality, regularity and academic discipline. To be eligible for promotion, a student must have a minimum of 95% attendance. Absence from the school without leave is not tolerated except when the cause is sudden illness or unforeseen circumstances in which case the information must be given at the earliest.

46.     After an absence from the school the reasons for the absence must be entered briefly in the Regularity Record under “absent’ in the calendar. Reasons of a private nature may always be submitted in a letter.

47.     If an unauthorized absence from school exceeds 15 calendar days, the student’s name may be struck off the rolls, and he may not be readmitted to school.

48.     An Absence due to illness for two or more days, besides being entered in the Regularity Record under “Absent” must be accompanied by a doctor’s prescription.

49.     Leave for religious ceremonies, wedding of close relative or special occasions must be obtained beforehand.

50.     Leave of absence for reasons such as birthdays, excursions, festivals, weddings, time to study for an examination, is not considered sufficient.

51.     A leave granted must be recorded in the Regularity Record under ‘Leave’ in the calendar. This must be signed by Vice-Principal/Asst. Principal.

52.     Early Departure: It is availed when there is an emergency at home or when a student gets sick in the school. It is not granted to those who come sick from home.

53.     In case a child falls sick/meets with any accident in the school premises he can be helped with immediate first aid only. The parents will be informed and are expected to come and attend immediately. It is important to give the correct contact numbers in the diary and update it whenever there is a change.

54      School begins with the Morning Assembly and students must be on time for it and be present in the Assembly Hall. It is advisable that students reach school at least five minutes before the scheduled time for the Assembly. Students go to class in silence from the Assembly, according to their classes.

55.     Late arrival to school is a breach of discipline. A student who comes late to school must enter the date and time of arrival into the Regularity Record under ‘Late’.

56.     Five late arrivals will result in Parents being called to the office of the Vice Principal/Asst. Principal, after which that student is liable to a fine of Rs. 20 for every late arrival.

57.     The school declines all responsibility if through failure to produce a letter giving reasons for his absence or delay, a boy is obliged to return home during school hours.

58.     Readmission to class, for absentees and late-comers, is granted when they show the teacher in charge the Regularity Record duly countersigned by the Principal / Vice Principal/Asst. Principal.

59.     It is mandatory for a student to attend the school on days marked “compulsory attendance”. Defaulters are to seek re-admission to the school. In case of sickness/eventualities the matter must be notified to the Principal/Vice Principal/Asst. Principal with relevant documents on the same day or earlier.

XI.   Groups and Movements

60.  Groups and Movements are integral part of SMILE System of Education. These give the students opportunities to develop their leadership qualities and help them to be integrated human beings. The school has the following action groups: a) Young Indians Movement (YIM); b) Leadership Training Service(LTS); c) SMILE Scouts and Cubs; d) Science Group; e) Media and Cultural Group; f) Savio Group; g) Quiz Group; h) Cyber Space Group; i) Interact Movement; (j) Nature Movement;(k) Philatelic Group.

61.     House System: The school is divided into four houses Blue House, Yellow House, Red House and Green House.  All activities in the school are organized according to the houses.

XII.    Code of conduct

62.     School Diary is the true record of a student’s academic performance and conduct.  It is to be signed by Principal/ Vice Principal/Asst. Principal or their delegates. It must be maintained with utmost care.

63.     Every student must have a copy of the School Calendar and it must be brought to school on every class-day. A student who does not have his diary may be sent back home. Losing a school calendar is a serious fault. A fine of Rs. 100/- has to be paid to get a new calendar.

64.     No remarks once written in the diary can be cancelled by anyone other than Principal/Vice-Principal/Asst. Principal.

65.     Two General Observation would amount to one General Remark which is a very serious breach of discipline and hence a deterrent to promotion or even dismissal from the School. An Observation is given in case of a minor breach of discipline.

66.     Every student must posses an identity card issued by the school. This card must be renewed periodically. Pupils are responsible for the safe custody of their books and belongings. Each article should be marked with pupil’s name.

67.     No student will be allowed to leave the school campus during school hours except on the strength of a written request from his parent and due authorization by the Principal/Vice-Principal/Asst. Principal.

68.    Students are to address their teachers and all members of the School Staff with due respect and politeness. Arrogant and challenging behaviour towards teaching or non-teaching staff is forbidden. On their way to and from school students must behave in a gentlemanly manner.

69.     Smoking, chewing pan, chewing gum, betel-nut or tobacco product, etc. is strictly forbidden. Irregular attendance, habitual idleness, disobedience, bad conduct, stealing, drug abuse, any form of verbal or written obscenity, using unfair means in examination or sickness liable to be injurious to other boys justify dismissal.

70.     Students are not allowed to bring two wheelers to school or drive a four wheeler to school. Electronic gadgets, Cell phones, digital watches and diaries, toys, calculators, video games, pen drives, PSPs, DVDs, CDs, portable audio and video devices etc. are forbidden in the school. Students who bring any of the above items are liable to be punished. It would mean confiscation of the unit, suspension for a period of one week and a fine of Rs. 200.

71.     Any damage to school property must be made good by the student concerned.

72.     No books, periodicals, comics, newspaper or printed matter of an objectionable nature, must be brought into the school. All printed materials (except those mentioned in the school book-list) when brought into the school must be presented to the Principal / Vice Principal/Asst. Principal for approval and may be retained in the school and read only if it bears the signature of one of these authorities.

73.     Every student is expected to subscribe towards local charities and other relief efforts if authorized by the Principal. No collections or fines or raising of funds are to be made in the school without the explicit permission of the Principal.

74.     Every student attending school is obliged to take part in choral singing, drill, games and other co-curricular activities organized by the school.

75.     For students of Classes 6 to 8, active participation in any one of the Youth Groups and Movements is recommended.

76.     It is mandatory for all students to speak only in English in the school campus. Serious steps will be taken against those found speaking vernacular in school campus at any time. This rule is applicable even on holidays.

77.     The school uniform is a sacred and prized possession of a student. It symbolizes the ethos and culture of the school, of which the student is an integral part. Uniform is sacred attire. Any form of disrespect shown to uniform, such as willful soiling, tearing of one’s own or that of another, writing on uniform etc., is a serious offence. Any violation of its sanctity calls for firm disciplinary action such as suspension, termination etc. Visit to restaurants, cinema, multiplexes other public places etc. in school uniform is a serious breach of discipline inviting action.  Hair colouring, using styling gel and fashionable hair cults are not allowed in school. Students who have begun to shave must have a clean shaven face.

XIII.    Parents as collaborators

78.     Parents retain their rights and duties in the education of their children, even though they delegate them in part to the school. The support and collaboration of parents is in all cases considered indispensable for the success of the work of education carried out by the school.   

79.     Parents’ POSTIVE COOPERATION with the school is absolutely essential for the constructive upbringing of their son/ward. They are strongly exhorted to co-operate with the school:

          a)       By urging their wards to be regular and punctual in attendance.

          b)      By checking the School diary on a regular basis.

          c)       By seeing that their wards are diligent at their homework and lessons. 

          d)      By not engaging private tutors without consulting the school authorities.

          e)       By insisting on neatness and cleanliness in their books and personal appearance.

          f)       By occasionally meeting the Principal / Vice Principal / Asst. Principal / Teachers to discuss the progress of their wards.     

80.     Periodical reports, and the Report Card, will keep parents / guardians informed of the progress of their wards.

81.     Parents will not be allowed to meet the Principal/Vice Principal/Asst. Principal during the examination time. They must avail the time after the examination on a particular day.

82.     Ordinarily communication with parents / guardians is made through the School Calendar. On the first day of every month, the School Calendar should be checked by the Parents and signed with the word “CHECKED”.

83.     Parents / Guardians are not allowed to see their wards or to meet teachers during class hours without the special permission from the Principal/Vice Principal/Asst. Principal.

84.     Parents can meet PP Section teachers between 2.00 p.m. and 2.30 p.m. and Primary Section teachers 2:30 p.m.– 3.00 p.m., Middle section teachers 3.00 p.m.-3.30 p.m. You must intimate the same to the respective teachers a day in advance through your ward. 

85.     Admittance into the school premises is at the sole discretion of the school authorities, who reserve to themselves the right to refuse admission to anyone without assigning any reason whatsoever.

86.     School campus is no smoking area on all days. Please do not bring disposable bottles and plastic items to school.

87.     Exemplary behaviour is expected from students and parents in the school campus and outside the school campus.

88.     Though the school takes care of your ward/son while in school, the school cannot be held responsible for any self inflicted or accidental mishap/injury, physical or otherwise, that may befall on your son/ward.